Time, Expense and Billing Management

Capture More Billable Time and Recover Expense Leakage

QuickArrow streamlines the capture of billable time and expenses – either on or offline – and enables rapid and accurate customer billing for hourly, fixed bid, or daily rate projects. Streamlining these processes increases accuracy in time and expense tracking and capture, while shortening invoice and billing cycle time.

Time and expense cards are automatically routed through a workflow of designated approvers. Managers then have the ability to approve, over-ride, or reject time and expenses. Once approved, an invoice can be created within QuickArrow, or through your financial application.

Benefits

• Decrease invoice cycle time and increase accuracy
  
  
• Develop predictable,  accurate forecasting
  
  
• Streamline and automate processes with a fully integrated, bid-to-bill solution
  
  
• Create notifications for missing time cards
  
  
• Gain critical visibility into budgeted vs. actual time and expense

Time Card (click for larger view)

QuickArrow provides an intuitive interface to enter expenses and times to appropriate project billing codes and other internal tracking codes.

• Location tracking for accurate taxing.
  
  
• Automatic population of time card from forecasted schedule.
  
  
• Expense and time card cloning and default project code settings.
  
  
• Full multi)currency functionality with daily currency feed.
  
  
• Offline time and expense cards.
  
  
• Email and pager card submission reminder system.
  
  
• Note fields by day and project for accurate expense tracking and reporting.
  
  
• Full audit trail for tracking time and expense cards.
  
  
• Credit card integration for automatic expense card population from your American Express online account.
  
  
• Customizable expense types and business rules.
  
  
• Time and expense entry for vendors and subcontractors.

KEY FEATURES

• Time and expense approvers can instantly process time and expense cards individually or collectively.
  
  
• Missing time and card system allows project and financial managers to notify users with delinquent submissions.
  
  
• Expense, time and billing events are processed through a workflow that concludes with client invoicing and integration to financial applications.
  
  
• Full audit trails enable tracking for changes or status of all items in the workflow.

• Provide custom invoice formats based on client requirements including detailed vs. summary invoice choices; time and expenses grouped on one invoice; separate or grouped invoices per consultant; and company or invoice specific notes.
  
  
• Create draft invoices for review.
  
  
• Automatically queue invoices based on defined client settings.
  
  
• Email or print invoices for review, edit, or approval.
  
  
• Discount or adjust client invoices.
  
  
• Issue credit memos as appropriate.
  
  
• Track invoice history.

• Financial managers have all the necessary information to make informed, prudent decisions regarding the amount of revenue to recognize.
  
  
• Financial managers have the flexibility to control the amount of revenue that is actually recognized, enabling adherence to auditor guidance.